Wedding fair season is an exciting time for couples planning their big day! It’s the perfect opportunity to meet local suppliers, explore new ideas, and get inspired by the latest wedding trends. But let’s be real—navigating multiple fairs, talking to countless vendors, and deciding which services are right for your wedding can quickly feel overwhelming.
To help you make the most of the wedding fair season without feeling stressed, here’s a guide on how to survive (and thrive!) as a bride and groom.
1. Come Prepared
Preparation is key when attending wedding fairs. Here are a few things to bring along:
- A notebook or app to jot down ideas and contact info: You’ll meet a lot of suppliers, and it’s easy to lose track of who said what. Keeping notes helps you remember which vendors stood out.
- Your wedding budget: It’s tempting to get swept up in all the fabulous ideas, but knowing your budget will help you stay realistic when making decisions.
- A checklist of services you still need: Do you already have a photographer? A florist? A cake designer? Focus on finding vendors for the areas where you need help.
2. Have a Game Plan
Wedding fairs can be big and crowded, so having a plan of action is crucial:
- Prioritise key vendors: If there are certain suppliers you’re dying to meet, make sure they’re at the top of your list. Visit their booths early in the day before it gets too crowded.
- Set realistic goals: You don’t need to book everything in one day. Aim to gather ideas and make a few initial contacts. You can always follow up with vendors afterward to make decisions.
- Divide and conquer: If you’re attending the fair with your partner, consider splitting up at times to cover more ground and then regroup to share what you’ve found.
3. Don’t Be Afraid to Ask Questions
Wedding fairs are the perfect place to get all your questions answered by the experts, so don’t hesitate to ask! Some key questions might include:
- What packages do you offer, and what’s included?
- Are there any discounts or special offers for booking through the fair?
- How far in advance should we book your services?
- Do you have experience working at our venue or with our theme?
Engage with vendors, and don’t be afraid to ask for clarification or additional details. Remember, the more you ask, the more informed you’ll be when making your final decisions.
4. Take Breaks and Stay Hydrated
Wedding fairs can be long, and after a few hours, it’s easy to start feeling overwhelmed. Take breaks, grab a snack, and stay hydrated. Step outside for some fresh air if you need to recharge. Keeping yourself energised will help you stay focused and excited throughout the day.
5. Keep an Open Mind
You might have a clear vision for your wedding, but wedding fairs are a great place to explore new ideas. Be open to seeing vendors and services that you hadn’t considered before—whether it’s a live band instead of a DJ, a food truck for late-night snacks, or even a candy floss stall to add some fun and sweetness to your day! You never know what could spark a new idea or elevate your wedding plans.
6. Don’t Feel Pressured to Commit on the Spot
Many vendors will offer special discounts if you book during the fair, which can be tempting. However, it’s important to take your time and make sure the supplier is the right fit for your wedding. Don’t feel pressured to sign contracts on the spot if you’re not ready. It’s perfectly fine to take their information, discuss it with your partner, and follow up later.
7. Follow Up with Vendors You Loved
After attending a wedding fair (or several!), you’ll likely have met vendors that really stood out. Take some time to review your notes and follow up with any suppliers you’re seriously considering. A polite email or phone call can help solidify your interest and ensure you get any post-fair deals they may offer.
8. Enjoy the Process
Wedding planning should be fun! While it can feel like a lot, remember why you’re doing it: to create a day that reflects your love and joy as a couple. Wedding fairs are a wonderful chance to explore all the creative possibilities, so enjoy the process. Don’t stress if you don’t find everything in one day—there are plenty of fairs and opportunities to get inspired as you continue planning.
Thoughts...
Surviving wedding fair season as a bride and groom comes down to being prepared, staying organised, and keeping an open mind. By following these tips, you’ll navigate the fairs with confidence and have a great time getting to know vendors, discovering new ideas, and making important decisions for your wedding day.
Most importantly, have fun and enjoy this exciting time in your journey to "I do"!
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